Guide to Setup Gmail IMAP in Outlook 2010
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Gmail is one of the email services which supports IMAP feature which enables to send and receive emails from Outlook without any ads. Besides one use Outlook for all the business mails and now you can also add your personal gmail account along with it. The advantage of having setup this using IMAP is that when you read a mail or delete a mail, it is synchronized with both the web version of Gmail and the Outlook.There are lots of features which are different in the new Outlook from Office 2010 than Outlook 2007 which makes it even more desirable to use Outlook for your Gmail.
Having said that, now lets see How to Setup Gmail IMAP in Outlook 2010?
Before you can start using Gmail IMAP in Outlook, we need to enable IMAP in Gmail settings.
In Gmail, go to Settings -> Forwarding and POP/IMAP –> Make sure Enable IMAP is checked and click on Save Changes if you made any.
If you are starting the Microsoft outlook 2010 for the first time, you will be seeing the following startup screen, just click Next and choose Yes in the next screen where they ask would you like to configure an email account?
Note: If you already have another email account or if you have chosen No in the earlier case and has already gone through the initial outlook startup settings before, follow this screenshot else continue to the next one.
Click the Office button on the top left corner and go to the Office Backstage. Under Info –> Account Information –> Click Account Settings and Click on Add Account.
On the Add New Account screen, just choose Manually configure server settings or additional server types and click Next.
Choose Internet E-mail, connect to POP or IMAP server to send and receive e-mail messages and click Next.
Here give the User information, enter your Name, your full email address including @gmail.com or your @custom-mail.com.
Under Server information,
Account Type – IMAP
Incoming mail server – imap.gmail.com
Outgoing mail server (SMTP) – smtp.gmail.com
Also enter the logon information, enter your user name in full and enter the password.
NOTE: Now don’t click Next yet, click on More settings above it.
In the Internet email settings, go to Advanced Tab to change the server port numbers.
Change Incoming server (IMAP) to 993 and use SSL as the encrypted connection.
Change outgoing server (SMTP) to 587 and use TLS as the encrypted connection.
Now go to Outgoing server tab and check My outgoing server (SMTP) requires authentication and choose Use same settings as my incoming mail server.
Now you should be taken back to the Add new account screen, click on Test Account Settings and see if everything works without any errors. If there are any errors go back to all the settings and recheck if you have entered correctly.
Click Ok and Finish.
Now you will be taken to the main Outlook window and on the left sidebar a new set of folders will be created to synchronize with the Gmail account. It will also include Drafts, Sent Mail, Spam, Starred, Trash and all other mails synchronized.
Note: If you have a huge Gmail account already, then it will take sometime to download all your email contents from the web server.
